ATA Carnets - The Frequently Asked Questions Answered

National Carnet Unit is a branch of the HMRC that deals exclusively with ATA Carnets. You should contact NCU for the following scenarios only:

1. Your goods have returned from abroad, but the Carnet has not been endorsed on re-importation (request Certificate of Location)

2. You have a Substitute or Replacement Carnet that needs to be validated (before being sent abroad to be married up with the goods)

3. You are a NON-UK Carnet Holder and your Carnet is about to expire (contact NCU to request permission to extend your stay in the UK)

4. Your goods have been imported into the UK on a NON-UK Carnet and you wish to divert them to home use (import them into UK permanently)

email: atacarnetunit@hmrc.gov.uk 

Telephone: 0300 322 7064 

We are currently unable to issue Carnets for Belarus, Russia and Ukraine

Any UK Carnet Holders whose goods are currently in any of the above countries (and who are unable to repatriate their goods before the existing Carnet expires) must obtain a Replacement Carnet to extend the period of temporary admission (see section 4.6 below for further information)

EU and Switzerland have waived the requirement for security or Customs documentation* for musicians hand-carrying their own instruments for the purposes of performing at an event or concert. This dispensation only applies to hand-carried instruments (i.e. piano would still require a Carnet). 

GMR is required for all UK Customs offices for vehicles using FREIGHT ROUTE at roro ports and VEHICLES TRANSPORTING GOODS UNDER TRANSPORT CONTRACT from 01 January 2022 (refer to ferry company for further info). GMR is required in both directions i.e. exiting UK and returning to UK. PRIVATE CARS AND VANS driven by the owner / company employee only need a GMR when returning via Calais Euroshuttle / Eurotunnel port as Carnets are processed at the Freight Terminal when exiting France (GMR is essential to get access to freight terminal). 

London Heathrow Airport is now processing digital Carnets as part of the international digital Carnet trial. The purpose of the pilot is to demonstrate that all aspects of the ATA Carnet lifecycle management can be carried out electronically in order to facilitate transition from a paper-based document to a digital one. The pilot will involve presenting both the paper and digital Carnet, in tandem, to the UK and participating foreign Customs. UK trial will initially involve London Heathrow Airport and will then gradually expand to other airports and roro ports around the country. 

Dover and Eurotunnel: 

1. Holders driving to EU in a personal vehicle or a van - must get their Carnet processed at Sevington both outbound and on return (other inland border facilities can process personal vehicles, but these sites are primarily geared towards freight traffic). Vehicles returning to the UK via Eurotunnel (Shuttle) will need a GMR as Carnets are processed at the Calais Eurotunnel freight terminal. 

2. Hauliers / freight forwarders must use pre-notification facility: https://www.gov.uk/government/publications/attending-an-inland-border-facility/attending-an-inland-border-facility Hauliers will need a GMR when leaving the UK and also returning. 

Note that IBFs can only process Carnets for Dover, Euroshuttle and Holyhead - for other ports, go to the port directly and use facilities there

Eurostar (St Pancras) - Carnet Holders leaving UK by Eurostar should notify Border Force in advance by calling 0207 841 6410

Eurostar

There are no Customs officers available for the 6am departure. Passengers with Carnets are advised to get their Carnet stamped the day before - contact Border Force by calling 0207 841 6410 (this facility has been approved by HMRC and BF Policy Teams) 

Holyhead - if travelling from Holyhead to Dublin by ferry it is best to pre-notify UK (bfholyhead@homeoffice.gov.uk) and Irish Customs (nchfrontdesk@revenue.ie) at least 24 hr in advance of travelling (state your vehicle registration no, Carnet no and date and time of departure)

1. Leaving UK via Holyhead - go to Roadking Truckstop, Parc Cybi, Kingsland, Holyhead, LL65 2YQ to get your Carnet stamped (you can also use inland sites at Birmingham or Warrington)

2. Entering Ireland (Dublin Port) go to goods to declare area

3. Leaving Ireland (Dublin Port) - cars and vans go to T7 section after the tunnel or New Custom House, Promenade Road (beside the Circle K roundabout). Opening hours 8 a.m. – 22.00 p.m. phone 353-1-8776208. Freight goes to Terminal 11, Bond Drive Extension - Customs can be found in a portacabin. Opening hours 24/7

4. Returning to UK go to the Border Force freight shed (best to ask for directions at the port) 

PBN is manfatory for ROI - Carnet Holders driving a company vehicle must obtain a pre-boarding notification number PBN inbound and outbound by emailing CustomsPBN@revenue.ie with the following details: scan of the Carnet Front Cover and General list and details of sailing (date, time, ferry, port of exit and entry). You will get the PBN no by email. Hauliers will need to apply for PBN online 

Northern Ireland - Ports:

1. DAERA facility- Duncrue Street, Belfast, BT3 9BJ is manned 24/7 by BF staff and accommodates Carnets

2. Shed 66 at Larne Port is also manned 24/7 and is used for both inbound and outbound movements

3. Warrenpoint is the 3rd site processing Carnets

The above ports can be contacted by the following email bfportteam@homeoffice.gov.uk (pre-notification is not required)   

Northern Ireland -Airports:

1. Belfast City operating hours are 4am - 10pm (Closed on Christmas day).  Carnets + goods can be taken to Belfast Docks due to the proximity (or pre-notify BFPortteam@homeoffice.gov.uk  to confirm if officers will/can be on site)

2. Belfast International is 24/7, but only has BF at the international arrivals hall.  There is no presence at domestic arrivals, so advance notice to BFDutyOfficer@homeoffice.gov.uk is required (upon arrival, ask the information desk (located at domestic arrivals) to notify Border Force) 

Goods owned by a NI company / individual and located in NI do not need a Carnet for EU. 

NI residents or companies that require a Carnet for travelling to non-EU destinations must apply for a Carnet with the NI Chamber

All Other UK Ports

Note - prenotification is not required for airport passengers; use the VAT reclaim desk before checking in and red channel on arrival

Hand Carried goods / goods in baggage (or goods driven in private vehicle): 

There are differences in the interpretation of the rules by Customs in each Member State visited, therefore, we recommend one of the three following options when visiting EU with hand carried goods for a commercial activity*:

   1. Contact the receiving Customs in advance and query if the Carnet will be required for the goods you are carrying in your baggage*

   2. Get a Carnet for your 1st visit, use the red channel at the destination and ask the receiving Customs if Carnet will be required for future visits

   3. Obtain a Carnet for the goods for each visit – this would provide certainty each time

Currently French Customs are requesting ATA Carnets for any goods used in a professional or commercial capacity (whether hand carried or not), hence, we would recommend getting a Carnet for EU for anyone passing through France or visiting France in a commercial capacity

Hand Carried Musical Instruments - EU and Switzerland have waived the requirement for security or Customs documentation* for musicians hand-carrying their own instruments for the purposes of performing at an event or concert. We cannot guarantee that these rules will be applied uniformly across different Customs offices and cannot accept responsibility should Customs request security or documentation. Musicians should refer to the above links containing relevant legislation in case of encountering problems at the border. Being able to prove the ownership of the instrument may be required at some Customs offices.

*if your instrument contains materials from endangered species, you may require a CITES Certificate. Some countries may also require working visas for performing artists - you should speak to music associations as they may be able to provide further advice on different countries (i.e. FAC, ISM, MU etc)

Music instruments shipped by a freight forwarder / haulier will require customs declarations, therefore, use of ATA Carnet is recommended.

If you are a member of FAC, ISM or MU, then you should speak to them first if you are planning to apply for a Carnet. 

Note - Any musicians that may also be performing in non-EU destinations will most likely need a Carnet for those destinations (in which case it is also worth including EU into the Carnet itinerary)

Carnet Holders driving to EU (via Kent) in a personal vehicle or van must get their Carnet processed at Sevington both outbound and on return (other inland border facilities can process personal vehicles, but these sites are primarily geared towards freight traffic). Vehicles returning to the UK via Eurotunnel (Shuttle) will need a GMR as Carnets are processed at the Calais Eurotunnel freight terminal. 

Eurostar (St Pancras) - Carnet Holders leaving UK by Eurostar should notify Border Force in advance by calling 0207 841 6410.

Goods shipped against transport contract (i.e. by haulier) or in a company vehicle: 

We would recommend getting a Carnet for any goods that are being moved against a transport contract or tools of trade transported in a company vehicle.

The driver will either have to be listed in the Box B of the Carnet or carry a Letter of Authorisation signed by the director of the company stated in Box A of the Carnet (field showing the name of the authorised representative can be left blank for the Haulier to complete once they have allocated the driver). Carnet Holders using the Haulier must complete Exportation and Importation Voucher (section F) before the goods are collected from their premises and leave signature to the driver. Before heading back to the UK, Re-exportation and Re-Importation Vouchers should be completed with the signature left to the driver. 

Driver must sign the Section F of the relevant Voucher before handing the Carnet over to the Customs

Hauliers must get a GVM where applicable (see the last section of these FAQs)

Hauliers must use the pre-notification facility: https://www.gov.uk/government/publications/attending-an-inland-border-facility/attending-an-inland-border-facility (note that IBFs can only process Carnets for Dover, Euroshuttle and Holyhead - for other ports, go to the port directly and use facilities there)

Dover and Eurotunnel: https://www.gov.uk/guidance/moving-goods-through-the-port-of-dover-and-eurotunnel-with-an-ata-carnet (anyone driving in a personal vehicle or van must go to STOP 24 both outbound and inbound to get their Carnet processed). Vehicles returning to the UK via Eurotunnel (Shuttle) will need a GMR as Carnets are processed at the Calais Eurotunnel freight terminal.

Hand carried goods or goods driven in a personal vehicle: 

These goods can be declared to temporary admission using a form C108 (with exception of horses intended for racing or commercial activities. Horses can go on an ATA Carnet) or Duplicate List (prepare 2 copies of the Goods List - including full description of items, quantities and serial numbers + a completed form C&E1246)

Goods moved by freight forwarders or FPOs:

These goods can either be declared via Customs Declarations or use an ATA Carnet.

GVM is required for any vehicles over 7.5t (empty or loaded).

Goods moving to Republic of Ireland (via Northern Ireland):

We would recommend using ATA Carnets for temporary admission to ROI.

Any Carnets passing through NI en-route to ROI must be endorsed in NI (this will include Validation, Exportation and Importation). There are no Inland Customs Facilities on the ROI side after crossing from NI so it is important to get everything endorsed in NI.

NI Ports endorsing Carnets:

1. DAERA facility- Duncrue Street, Belfast, BT3 9BJ is manned 24/7 by BF staff and accommodates Carnets

2. Shed 66 at Larne Port is also manned 24/7 and is used for both inbound and outbound movements

3. Warrenpoint is the 3rd site processing Carnets

The above ports can be contacted by the following email bfportteam@homeoffice.gov.uk (pre-notification is not required) 

NI Airports endorsing Carnets:

1. Belfast City operating hours are 4am - 10pm (Closed on Christmas day).  Carnets + goods can be taken to Belfast Docks due to the proximity (or pre-notify BFPortteam@homeoffice.gov.uk  to confirm if officers will/can be on site)

2. Belfast International is 24/7, but only has BF at the international arrivals hall.  There is no presence at domestic arrivals, so advance notice to BFDutyOfficer@homeoffice.gov.uk is required (upon arrival, ask the information desk (located at domestic arrivals) to notify Border Force)

If the goods are returning to GB via NI – then re-exportation will also be done at NI (or ROI if flying from a ROI airport).

Goods owned by a NI company / individual and located in NI do not need a Carnet for EU. 

NI residents or companies that require a Carnet for travelling to non-EU destinations must apply for a Carnet with the NI Chamber

Navigating the landscape of Carnet requirements can feel a bit like planning a European rail journey—every destination plays by its own rules. Here’s a country-by-country guide to help you sidestep surprises at customs:

• Europe (including the EU):When travelling within the EU, especially if venturing beyond France, you may need to account for extra visits and transits in your Carnet itinerary. Some member states (MS) require additional stamps. Driving through France to a non-EU location (like Switzerland)? Plan for each border crossing—your itinerary should reflect every visit and transit. Hauliers, keep a file of your Summary Declaration, Kent Access Permit, and MRN. EU ports often ask for pre-notification, such as Ireland’s PBN or the Netherlands’ Portbase.
   
• Bahrain, Morocco, Qatar, Tunisia, UAE:
  Access is generally limited to trade fairs and exhibitions. In some cases (like Morocco), other uses may be considered if you provide a letter accepting full responsibility should customs refuse the Carnet.
   
• Canada and United States:
  Canada typically allows Carnets only for commercial samples. If you need one for professional equipment, you’ll need a signed indemnity letter. The US welcomes Carnets for commercial samples and professional equipment, but if shipping goods by sea, ensure an Importer Security Filing (ISF) is completed—ATA Carnets are ISF bond-exempt, but penalties apply for missteps.
   
• Channel Islands:
  Companies from both the UK and Channel Islands can use Carnets, though Channel Island-issued Carnets must be validated by their customs before international trips.
   
• China:
  All Carnets must be registered with Chinese customs. Hand-carried goods are entered at border clearance with CCPIT, while freighted shipments need pre-declaration by your customs broker.
   
• India:
  Accepted for trade fairs, exhibitions, demonstrations, and certain government or professional events. Every Carnet must be electronically registered via FICCI at Indian customs.
   
• Indonesia, Kazakhstan, Lebanon, Mongolia, Pakistan, Tunisia:
  Carnets are limited to trade fairs, exhibitions, and professional equipment.
   
• Mexico:
  Customs requires the goods list in Spanish and prior notification via the CANACO website for a smooth entry.
   
• Russian Federation:
  Your Carnet must include the passport number and issue date in Box B. Translating the goods list into Russian and using a local customs broker can make customs clearance much smoother.
   
• Spain:
  Carnets are a must for the Canary Islands, Ceuta, and Melilla.
   
• Turkey:
  Only representatives named in the Carnet can sign import/export declarations. List Turkish agents or involved parties in Box B. For tech-savvy customs, carry your goods list in Excel format on a USB drive—it may be required.
   
• Vietnam:
  Accepted for exhibitions, fairs, meetings, or similar events.
   

A bit of planning—and attention to these country quirks—will help ensure your Carnet-powered journey stays on the right track.

If your ATA Carnet is close to its expiry date and your goods still need to be abroad, you might be wondering if you can extend its validity. In many cases, an extension is possible—typically via a Replacement Carnet—but the rules and required steps depend entirely on the country in question.

A Replacement Carnet serves to extend the allowable time for temporary importation. Here’s what you need to know:

• When to act: Any extension or replacement must be arranged before the original Carnet expires.
• Who issues it: The Replacement Carnet is issued by the Carnet Provider that created your original document.
• UK validation: Before being used, Replacement Carnets must always be validated by the National Carnet Unit (NCU). Once validated, both the original and new Carnet are presented to host Customs to officially transfer liability to the new document.
• 
  

For some destinations—including Belarus, Brazil, Chile, China, European Union countries, Hong Kong, Korea, Macao, Pakistan, Russia, Serbia, Singapore, Sri Lanka, Switzerland, Turkey, Ukraine, and the UAE—you can go straight to your issuing Chamber to request a Replacement Carnet. There’s no need for extra permissions.

• Thailand: Written approval from Thai Customs is required before your issuing Chamber can provide a Replacement Carnet. Evidence of this approval must be submitted alongside your application.
• Australia: Complete Form B257 and email it to VECCI for consent before expiration. Pass this approval to your issuing Chamber to proceed.
• Canada: Contact the Canada Border Services Agency (CBSA), providing full Carnet details and seeking written approval for extension. Only after this should you approach your Chamber.
• Mexico: Extension is only considered if your Carnet has less than six months’ validity at time of request. Once you’ve got your Replacement and NCU validation, you must register it on the CANACO website for Mexican Customs.
• New Zealand: Provide both Carnet specifics and import details to your Chamber, which will then coordinate approval with the New Zealand NGO responsible for Carnets.
• Norway: Email the Oslo Chamber of Commerce with key details (Carnet number, Holder’s name, dates, imported Customs office) to seek approval for a Replacement Carnet.
• South Africa: Seek approval from SACCI prior to your Carnet’s expiry. Upon consent, the Replacement can be requested from your issuing Chamber.

• United States: The US does not accept Replacement Carnets. Instead, you must work with US Customs before the Carnet ends, converting your goods to Temporary Importation Bond (TIB) status. On return to the UK, you’ll claim Returned Goods Relief.
• India, Japan, Morocco, Taiwan: These countries do not permit Carnet replacements or extensions under any circumstances.
• 
  

Foreign Carnet holders needing an extension while in the UK should:

1. Email UK Customs explaining why you need more time. Include your Carnet number, validity dates, UK date and port of entry.
    
2. Wait for a formal approval email from UK Customs.
    
3. Contact your original issuing Chamber to arrange a Replacement Carnet in advance of expiry.
    
4. Ensure the Replacement Carnet is validated by your home Customs before it comes to the UK.
    
5. Send both the original and Replacement Carnets to the National Carnet Unit at:
   HM Revenue and Customs
   National Carnet Unit
   Business Tax & Customs, 5th Floor
   Three New Bailey   New Bailey Street   Salford M3 5FS 

With all Carnet extensions or replacements, timing is crucial—always act before your original document expires, and check the requirements for your host country. For questions or help with the process, the National Carnet Unit remains your primary resource.

An ATA Carnet is generally valid for up to 12 months from the date it is issued. However, it’s important to note that the actual time your goods can stay in a particular country may be restricted by local customs rules or the duration of your security guarantee—sometimes as little as 2 or 6 months.

Before you travel, always double-check with the customs authority of your destination country to confirm their specific requirements. If you keep your goods in a country beyond the permitted period, you could be on the receiving end of penalties from that nation’s customs officials. To avoid any unwelcome surprises, make it a habit to confirm these details upon entry.

If you’re wondering where you can get your ATA Carnet processed when travelling through the UK, here’s what you need to know:

Inland Border Facilities (IBFs)Several IBFs are equipped to handle Carnets, particularly for vehicles heading to the EU via Dover, Eurotunnel, and Holyhead. For journeys involving other ports, you’ll generally need to use the port's own customs facilities.

Dover and Eurotunnel

• Anyone driving to the EU in a personal vehicle or van should visit Sevington to have their Carnet processed both on departure and return. While other inland facilities may be able to assist, they primarily focus on freight vehicles.
• Hauliers and freight forwarders are required to utilise the official pre-notification system to streamline customs processing.

Eurostar (St Pancras)

• Carnet holders departing via Eurostar should let Border Force know in advance by calling +44(0)20 7841 6410. This helps to ensure staff will be available to stamp your Carnet before departure.

Holyhead

• If you’re travelling by ferry from Holyhead to Dublin, it’s best practice to notify both UK and Irish Customs at least 24 hours ahead. Provide your vehicle registration, Carnet number, and travel details.
• For company vehicles, a Pre-Boarding Notification number (PBN) is required for both inbound and outbound crossings; email CustomsPBN@revenue.ie with scanned copies of your Carnet and travel info to receive your PBN.
• To get your Carnet stamped before leaving the UK, use the Roadking Truckstop in Holyhead (Parc Cybi, Kingsland, LL65 2YQ—you can also go via Birmingham or Warrington IBFs if needed).
• On arrival in Dublin, head to the goods-to-declare area. When leaving Ireland, cars and vans should visit T7 section or New Custom House (Promenade Rd, beside Circle K), and freight vehicles should report to Terminal 11.

Northern Ireland Ports

• Main processing sites include the DAERA facility on Duncrue Street in Belfast (open 24/7), Shed 66 at Larne Port (also open 24/7), and Warrenpoint.
• For assistance, contact bfportteam@homeoffice.gov.uk. Note that pre-notification isn’t required for these ports.

Northern Ireland Airports

• Belfast City Airport’s Carnet processing hours may change—consider Belfast Docks as an alternative or email BFPortteam@homeoffice.gov.uk to confirm arrangements.
• Belfast International operates around the clock, but Border Force staff are only available at the international arrivals hall. Notify BFDutyOfficer@homeoffice.gov.uk ahead of your arrival and ask the information desk at domestic arrivals to contact Border Force when you land.

Other UK Airports

• Many UK airports can also process Carnets. Pre-notification isn’t typically required; simply visit the VAT reclaim desk before checking in and use the red channel upon arrival.

By planning ahead and ensuring pre-notifications are in place where necessary, you can help make your Carnet processing as smooth as possible.

When you've finished using your ATA Carnet, it's important to return it to the office where you obtained it. The return instructions can also be found within your Carnet pack for easy reference.

To avoid any headaches down the road, always keep photocopies of every Customs-endorsed page for your records in case the original gets lost on its way back. We strongly recommend you send your Carnet back via recorded delivery or drop it off in person. That ensures there's a paper trail and proof that it's been safely received and processed.

 If you've run out of vouchers in your ATA Carnet but your Carnet is still valid, don't worry—additional vouchers can be obtained. Simply contact us for more vouchers for your ongoing trips.

For further guidance or any clarifications, it’s wise to get in touch with yourATA carnet provider directly. They will ensure that your documentation remains compliant for smooth customs clearance.

 Generally, goods covered by an ATA Carnet can stay in the destination country for up to 12 months from the date the Carnet is issued. However, it’s important to understand that each country has the right to impose its own rules on the permitted duration of stay for those goods.

For example, some customs authorities may set shorter timeframes—especially if your goods are linked to specific events, such as exhibitions, trade shows, or performances. In some cases, the permitted period may align with the end date of the event or your return ticket.

To avoid surprises, always double-check what’s stamped or noted on your Carnet’s Importation Counterfoil when you enter the country. That counterfoil is where customs officers will specify the official deadline for your goods to leave.

If you find you need more time—either because your plans have changed or the event has been extended—you have two options:

• Contact local customs in the country you’re visiting and request an extension before the initial deadline expires.
• In cases where the Carnet itself will expire and your goods must stay longer, you may need to arrange for a Replacement Carnet. This allows you to comply with regulations and avoid potential penalties or complications.

The specifics are always at the discretion of the customs authority in the host country, so planning ahead is key. When in doubt, consult with the local customs office as soon as possible to clarify your options.

When preparing your ATA Carnet, it’s essential to itemise your goods in detail to avoid any hiccups at Customs. Here’s what you need to keep in mind:

• Provide Unique Descriptions: Each item should be individually listed, including particulars such as make, model, serial number, weight, and value. This specificity helps Customs officials identify everything correctly—no chance for mystery items to slip through.
   
• No Shortcut Labels: Terms like “box of” or “bag of” won’t cut it. Instead, describe the item itself, then mention the packaging. For example: “Nikon camera lens, 70-200mm, s/n 5678, packed in a carry case.”
   
• Grouping Rules: Only items that are truly identical (same brand, type, value) can be grouped together on the Carnet.
   
• Cables and Toolkits: Cables can be noted as a “set of cables,” and treated as a single item. Toolkits (of non-electrical hand tools) can be itemised together, but you must provide the overall weight. If a toolkit exceeds £150 in value, note how many pieces are in the set. Any electrical tools should be listed separately—don’t tuck them into the broader “toolkit” category.
   
• Serial Numbers for Electrical Goods: Any electrical items must have their serial numbers included. If a serial number can’t be found or is unreadable, simply write “NSN” (No Serial Number) at the end of the description.
   
• Declare the Right Value: Use the retail value for new goods. For used items, quote the current replacement value.
   

Getting these details right isn’t just box-ticking; it streamlines your journey through Customs, whether you’re heading from Heathrow to Hamburg, or Manchester to Mumbai.

When it comes to filling out your ATA Carnet, a little extra detail goes a long way. Customs officers aren’t mind readers (sadly), so it’s your job to make sure each item you’re travelling with is crystal clear at a glance.

Here’s what you need to know to keep everyone happy—and your goods moving.

General Rules for Descriptions

• Be Specific: Each item must have a clear description—think make, model, serial number (if there is one), weight, and value. Don’t just write “electronics” or “tools.” Aim for “Laptop, Dell XPS 13, s/n 12345, 1.2kg, £850.”
• No Hiding in the Packaging: Describing contents as “box of something” or “bag of gadgets” is a shortcut to delays. Outline the contents directly, but you can add “packed in a box” if you want Customs to know what to look for.
• Grouping Items: Only identical items—like a dozen matching mugs—can be grouped. Everything else should be listed individually.
• Values: Declare retail value for new goods or replacement value for used items. This isn’t the time for optimistic eBay bargains—go with a realistic value.

Quirks for Certain Items

Because life (and ATA Carnets) aren’t one-size-fits-all, some categories need extra attention:

• Books: List the author, title, and publisher.
• Musical Instruments: Each instrument’s brand, type, and serial number—if you know them.
• Jewellery: Provide separate details for each piece—type of metal and stones, weights (in carats or grams), and any identifying markers.
• Clothing: Specify type of garment, brand, colour, and style number if possible.
• Cameras & Electronics: Always note manufacturer, model, and serial number. If there’s no serial number, just state “NSN” (No Serial Number).
• Display Stands: List dimensions, materials, and total weight. If it’s a modular (knockdown) stand, describe each panel or element in the set.
• Vehicles: Include chassis and engine numbers, as well as the make. If you’re taking a car for a show, supporting a race, or hauling broadcast gear, expect to provide supporting documentation.
• Paintings & Artwork: Mention medium (oil, acrylic, etc.), artist, title, and year (if known).
• Hand Tools/Toolkits: State the number of pieces, total weight, and list electrically powered tools separately.
• 
  

A Few Bonus Tips

• For horses, include their name, sex, colour, age, and passport number.
• With drones, include make, model, and serial number, and check if import permits are needed in your destination country.
• If you’re shipping loose stones or pearls, carat/gram weights and packet counts are key.
• 
  

The bottom line? If you’re ever in doubt, more detail trumps less. Customs want to match the goods back to your Carnet, not imagine what’s inside your flight case. Take a cue from Sherlock Holmes: the devil’s in the details.

An ATA Carnet voucher is a key component of the overall ATA Carnet document. The voucher is a detachable sheet that acts as a customs declaration at each border crossing—essentially serving as official proof that your goods are temporarily admitted or returned. Each time you enter or leave a country, a voucher will be removed and retained by customs officials, while the corresponding counterfoil (the stub) remains in your Carnet book as your personal record of the transaction.

The complete ATA Carnet is made up of three essential sections:

• Front Cover: Contains key details about the holder and the goods, functioning like the “passport” cover for your shipment.
• Counterfoils: Stubs left in your document after vouchers are removed—these act as stamped evidence of customs clearance for your own records.
• Vouchers: Tear-out pages collected by customs authorities at each relevant checkpoint, documenting goods’ movements in and out of participating countries.

So, when using your ATA Carnet for the likes of trade shows in Berlin or film shoots in Los Angeles, it’s the vouchers and counterfoils that are the engine behind smooth crossings—no heavy paperwork or delays at the border.

If you’ve misplaced your ATA Carnet while your goods are still outside the UK, don’t worry—it happens! Here’s what to do:

• Contact your carnet provider: Reach out to the carnet provider that originally issued your Carnet and request a substitute Carnet. Be aware that standard issuing and security fees will apply for the new document.
   
• Validation is crucial: Before you send the substitute Carnet abroad, it must be validated by the National Carnet Unit (see contact info above). This approval ensures the new Carnet is matched to your goods and ready for use.
   

By following these steps, you can keep your goods moving and avoid unnecessary delays or complications at foreign customs.

It’s entirely possible to use an ATA Carnet for partial exports or split consignments, allowing you flexibility if you’re not taking your entire goods list to every country on your itinerary. Simply ensure that only the items you’re carrying on a particular journey are declared on the relevant vouchers or counterfoils. It’s essential to keep accurate records each time goods cross a border to avoid any confusion when returning or moving between locations.

If your trip involves splitting up goods (for example, taking half your kit to France and sending the rest on a separate trip later), make sure you obtain enough Carnet vouchers to cover all planned entries and exits. Each movement—outbound, returning, and in between countries—needs its own documentation.

Keep in mind some countries have additional restrictions:

• Qatar: You cannot import goods in multiple split consignments. That means all items for Qatari entry must arrive together, and if you’re only bringing in part of your general list, you’ll need to export the same subset in one shipment on departure.
• Others: Always check destination country requirements before you travel, as local interpretations may vary—especially within the EU.

Double-check with your issuing chamber or the relevant customs authority if in doubt, and plan your Carnet vouchers to match your movements. Accurate paperwork and pre-planning save headaches down the line.

 Making sure your goods are clearly and accurately described on your ATA Carnet is essential for smooth processing. Below are some common categories and the typical details you’ll need to provide for each:

Boats
State the make, model, length, and registration number (if applicable). For boats with outboard engines or special equipment, list those details separately. Note: personally owned boats, transported by their owners for leisure, usually don’t require a Carnet unless participating in commercial activities like competitions.

Books
Provide the title, author, and publisher for each item.

Cinematography & Film Equipment
List each film’s title and footage. For equipment, include manufacturer, model, and serial numbers where available.

Clothing
Describe each garment specifically—e.g., jacket, dress, or skirt—and give as much detail as possible such as brand, colour, and style number. For unfinished bespoke suits sent abroad for fitting (primarily Switzerland), Carnets may apply, but for other destinations, Temporary Admission or Return Goods Relief might be more suitable.

Concert & Musical Equipment
For both electrical and acoustic instruments, note type (e.g., “acoustic guitar”), brand, model, and serial number (or state if none).

Display Stands
Include size of panels and, if it’s a modular system, either the trade name and serial number or a full breakdown of each component (photos are helpful). If setting up stands on behalf of a third party abroad, be ready to show proof that local tax requirements are met.

Electrical Items (including computers, scientific equipment, etc.)
Detail the kind of equipment, brand, model, and serial number—note “NSN” if not serialized, or confirm if it’s a prototype.

Furniture
Indicate the type of item, brand (if known), what it’s made of, and—for tables—the measurements.

Horses
Detail sex, age, colour, height (in hands), and the name of the horse. For horse tack, a set description suffices.

Jewellery
Describe each item in detail: type, stone weights (carats or grams), gold colour (abbreviate as YG for yellow gold or WG for white gold), and individual stock numbers. Photographs may be required for some countries.

Loose Precious Stones
Pack stones in sealed packets, specifying carat or gram weights. For small stones (under 0.1g), stating the number is optional. Uncut stones require a Kimberley Process Certificate.

Military Goods
List type, brand, model, and serial number. Ensure you have appropriate export/import licences.

Oriental Carpets
Describe type, size, colour, name (if there is one), weight, and knot count.

Paintings
State the medium (such as oil), title, artist, and year created (if known).

Pearls
List as strands with measurements (e.g., “7-7.5mm cultured freshwater pearl strand”).

Photographic Film
No Polaroid film permitted. For other films, note the number of rolls, type, and confirm they are unprocessed.

Records
Each record should be individually listed—whether by name or serial number.

Skins and Furs
Indicate type, size, and either area or weight. Note: Carnets cannot be used for furs sent to Norway.

Theatrical Effects
List the show name, itemise larger set pieces, and for costumes/equipment describe content and quantity. For electrical or musical equipment, apply the same detail as for other electrical items.

Tools
Hand tools can be grouped as a “toolkit” with total weight. For toolkits over £150 in value, specify number of pieces. List electrical tools individually.

UAVs / Drones
Provide make, model, and serial number. Check if additional permits or licences are needed at destination.

Vehicles (and Motorbikes)
Give chassis and engine numbers, make, and specify intended use—trade events, racing, support or as specially-adapted vehicles. Include supporting documents (e.g., Exhibitor Permit or Race Participation Certificate) where required.

Always check with your Chamber or issuing authority for any unique requirements—some countries or categories have their own quirks, and last-minute surprises are best avoided.

If your goods suffer damage during their overseas trip, the next steps will depend on the extent of the damage.

• For repairable goods: Bring the items back to the UK with you. Customs officials in both the country you’re leaving and the UK must endorse the carnet properly to confirm the re-exportation and subsequent re-importation.
   
• For goods beyond repair: In cases where an item can’t be salvaged, some customs authorities may permit you to have the goods destroyed under their supervision. If this route is taken, ensure the destruction is officially recorded on the Carnet’s re-exportation counterfoil. The customs office in the host country will keep the relevant voucher. Be aware—customs charges might still apply, even if your goods have been written off.
   

When in doubt, it's always wise to check the specific requirements of the local customs authority before proceeding.

If your goods covered by an ATA Carnet are lost or stolen abroad, you’ll need to act promptly. First, report the incident to the local Customs Authorities in the country where the loss or theft occurred—they’ll need to be made aware straight away. You should also obtain a police report, which may be required both for any insurance claims and by Customs.

Keep in mind: Customs charges will often apply in these situations, since the goods were not re-exported as originally declared. Be sure to gather all necessary documentation to support your case, as this can help if you need to explain the circumstances when returning to the UK or dealing with your issuing organisation.

Wondering if you can pop consumables or perishables onto your Carnet? Here’s the scoop:

ATA Carnets are generally not designed for consumable or perishable items—think food, drink, fuel, or anything that won’t survive the round trip. 

However, there’s one narrow exception: if your consumables or perishables are strictly for display purposes at a trade fair or similar event (no, that does not mean snacks for the team, sadly), you may include them. 

Note that alcohol, fuel, and cigarettes are still out; those require separate customs declarations and simply can’t hitch a ride with your Carnet.

If you’re including eligible display-only perishables, be sure to clearly state in the comments section at the end of your General List that the items are for exhibition and will return to the UK afterwards.

And for anything consumable that won't return, or for goods headed abroad for processing or repair, you’ll need to explore other customs procedures, such as Outward Processing Relief (OPR) or Inward Processing Relief (IPR).

Before you can secure an ATA Carnet, you'll need to pull together a few essential details to satisfy both the issuing authority and curious customs officials. Here’s what you should have ready:

• Carnet Representative(s) Details
  The name and address of the business or individual responsible for the Carnet—including who’s on the hook if anything goes awry (i.e., liable for customs duties if rules aren’t followed).
   
• Traveller Information
  The names and passport details of anyone accompanying the goods—HMRC likes to know exactly who’s coming and going with valuable kit in tow.
   
• Intended Purpose of the Goods
  A brief explanation of why the goods are travelling abroad—are they for an exhibition, a performance, or perhaps equipment destined for temporary use abroad?
   
• Detailed List of Goods
  Every item included must be listed individually. For each, provide: 
  • A clear description (brand, make, and model as relevant)
  • Serial numbers, if available
  • Weight and value of each item

Customs loves detail—being thorough here avoids headaches at the border and helps prevent any confusion about what exactly is coming back with you.

If you need the official checklist or more guidance on what’s required, please reach out to us.